Policies and Procedures

Please see below for an outline of policies and procedures for students and families at The Children’s Workshop School.


The Children’s Workshop School families enter through the lobby. Pre K children are escorted through the lobby stairs by their parents and taken directly to the classrooms at 8:40am. Students in K to 5th grade are to be dropped off in the auditorium and will be picked up by their teachers at 8:40am. This is not a time to have a private conversation with the teacher, as it compromises the safety of the class. Children must be supervised by their family adult until 8:10am, please always monitor your child’s behavior in our public spaces. Adults should let the CWS supervising staff (Gary and Michelle) and their child know when they are leaving. Children should remain seated in their class seating rows until their teacher arrives.

Children may not leave the building after they are dropped off in the lobby, cafeteria or auditorium! Immediate disciplinary action will be taken for any infraction of this rule. Please do not allow your children to use electronic devices or cell phones while on school premises. Many parents have requested that our policy about electronic devices be strengthened and clarified.

Children’s Workshop School Arrival Policy Reminder

The Staff at CWS is would like to clarify protocol which is designed to prevent arrival in the auditorium from being chaotic and overwhelming. It is for this reason that we strictly enforce our drop off policy in order to ensure the safety of all the children in the school. You and your children should be aware of the rules in place to help us begin the day in a calm, orderly manner.

  • Children are expected to stay seated in their designated rows until the teacher picks them up to escort them to the classroom. If you are having a conversation with another parent in the auditorium or lobby, please make sure that you child remains in his her seat. 
  • If you wish to sit with your child and wait, please do not sit on the end of the aisle. It is unfair to other children to make them climb over an adult to get to their assigned seat. The seating is for the children. Please be aware of leaving enough room for the class. 
  • If you leave before the teacher arrives, please make sure your child knows when you are going. You can also let Gary know, especially if your child is in Kindergarten, or feels anxious about being left alone. 
  • Please wait until you leave the auditorium to have extended conversations with other parents. EVERY conversation raises the noise level in the auditorium. Often children cannot hear when their class is called. If you need to use a cell phone, please do so discreetly and NEVER when children are performing at Community Meeting. 
  • Arrival is not the time to discuss issues with a teacher since he/she is responsible for the safety of the entire class and cannot give you full attention without endangering other children.

Rules for Morning Drop Off

No food or drink in the auditorium

Children are not permitted to use electronic devices in the school building

Please do not take photographs or videos of children without their parents’ permission.

The same rule applies to photographing other parents and staff

Please make sure that anyone dropping off your child understands our policy and remind your children that the adults are all working together to keep them safe.

Thank You!

Late Arrivals

Students who arrive after 8:40am must come to the CWS Office in room 209 for a late pass (late passes will no longer be distributed in the lobby). Adults may not escort children to their floors/classrooms. Instead families must bring students to the office. After getting a late pass, office staff will ensure children get to the appropriate classroom location. Adults may only walk children to and from the office, no other location. Please do not direct children to walk up the stairs directly to their classrooms if their classes have already been picked up from the auditorium. Teachers will send students back to the office for a late pass if students arrive without a late pass.
Lateness The CWS school day begins at 8:40. Children are considered late after 8:40 and must get a late pass, so as not to be marked absent. Lateness and absences are recorded daily for insurance and fiscal purposes and will remain on your child’s permanent record. It’s important that all children arrive on time so that they do not miss morning meeting in their class, which focuses and informs each child for their day. If there is a pattern to your child’s lateness, we will call you to discuss our concern and it’s impact on your child’s education. Middle Schools look very closely at lateness and attendance when they are making decisions.


Dismissal is at 3:00 pm in the auditorium every day. Pre-K children are dismissed from their classrooms. Children will only be released to adults specified by their parent or guardian. This must be in writing, and submitted to the office. In an emergency, families must call the school to authorize a non-designee or send a note with the child in the morning to notify the teacher. Please arrange for your child to be picked up promptly at 3:00 pm. Staff members work day extends beyond 3:00 with meetings and professional responsibilities. Please respect our work by prompt dismissal pick-up daily. CWS Handshake Policy is safe and proven very effective. Your child must shake the teacher’s hand before he leaves with you and you must make eye contact with the teacher. Also be mindful of the fact that EVERY conversation raises the noise level in the small lobby and the auditorium. Please leave the building as soon as you have picked up your child. Dismissal is not the time to discuss issues with a teacher since he/she is responsible for the safe dismissal of the entire class and cannot give you full attention.

Children’s Workshop School Dismissal Policy Reminder

The Staff at CWS is aware that dismissal from the auditorium can seem chaotic and overwhelming. It is for this reason that we strictly enforce our dismissal policy in order to ensure the safety of all the children in the school. Your children are aware of the rules and are happy to follow them in the same way that they follow rules on field trips because they understand that the teacher is responsible for the safe dismissal of the entire class. 

  • Children are expected to stay seated in their designated rows until they are dismissed. Children may be excited to see a relative waiting for them but they still must wait.
  • Children will only be released to people specified by their parent or guardian. This must be in writing, and submitted to the office. Please make the teacher aware of any changes to the blue card. 
  • Your child must shake the teacher’s hand before he leaves with you and you must make eye contact with the teacher. The CWS Handshake Policy is safe and proven effective.
  • Please leave the building as soon as you have picked up your child. Also be mindful of the fact that EVERY conversation raises the noise level in the small lobby and the auditorium. 
  • Dismissal is not the time to discuss issues with a teacher since he/she is responsible for the safe dismissal of the entire class and cannot give you full attention without endangering other children. In addition, exposing children and other parents to a discussion that should be confidential is inappropriate and can lead to rumors and misunderstandings.

Please make sure that anyone picking up your child understands our policy and remind your children that the adults are all working together to keep them safe. Thank You!

 Early Pickup

After registering with School Safety, an approved adult must proceed directly to the CWS Office room 209 to sign the child out. Office staff will call the classroom teacher and have the child meet the adult in the office. Adults should not go directly to the child’s classroom.

 Absences and Illness

Illness Do not send a child who is complaining of feeling ill or who has a fever the night before to school. Children must be fever-free for 24 hours before they return to school. If your child is sick, please call the office to let us know and send a note with your child when he returns.

Absences If your child has been out for 3 days, a doctor’s note must be submitted to the office. Attendance is crucial to your child’s academic success. The DOE carefully follows all absences. A list is compiled and sent to each school, identifying children with at risk, chronic and severe absence patterns. 92% attendance represents 14 days absence and is considered chronic. All absences are a part of your child’s permanent record. If your child has been excessively or chronically absent, the district’s attendance coordinator is automatically notified and will contact you.

 Electronic Devices in the Auditorium

Policy Regarding Electronic Devices at Drop Off

It has come to our attention that the children’s use of technology in the auditorium after drop off has created issues which we need to address. Some students have been using I pads, phones and other electronic devices to play games, surf the internet, and although this only occurs during the time before the teachers pick up their classes to begin the school day, it does affect other students in the school in the following ways:

  • It creates a divide between those children with access to these devices and those who do not. Some children are left out
  • It interferes with parents’ ability to monitor their children’s use of the internet. Groups of children gather around one child with a device, and the parents who have left their children in the auditorium, have no way of knowing the nature of the games that children are playing or sites they are visiting.
  • If children are using photo or video aps on a device, it can interfere with the privacy of other children or adults who may be photographed. This issue has come up on field trips, and teachers have addressed this privately with parents. Even so, there have been postings on social media showing images of children whose parents may or may not have given permission.

We understand that gaming and social media are a part of the children’s lives, and there are many benefits for our tech-savy children. We trust parents to monitor their own children’s use, but games or images that may be considered appropriate for one family may not be for another.

There is no way that we, as a staff, can monitor this after drop off. We do not want parents to be in the position of negotiating this with each other in the morning.

It is for this reason that we request that children do not have access to electronic devices in the school building and that the morning be a time when they can interact with their classmates or have enjoy a quiet time with a book. Thank you for your cooperation.

 Adults Entering the Building

Between 8:00am and 6:00pm, all visitors including parents must sign in at the School Safety desk in the lobby and then immediately proceed to the CWS Office in room 209. K-5 families may not go directly to the classroom before or after 8:40am.

Additionally under no circumstances should an adult enter the classroom and/or speak to a child/teacher during the school day without a teacher’s prior permission. Adults should not approach or interact with teachers or students in the hallway during transitions. No adults may linger in the hallways when classes are in session or when children are transitioning between activities.

If you are picking your child up early, you must sign an early dismissal book in the CWS office. A call will be made to the classroom teacher to ask him/her to dismiss your child to the CWS office.

An adult may not confront a child or another adult about their child’s behavior on school premises. School Safety will be called immediately.

 Breakfast and Lunch

All meals are free.
Breakfast is available from 8:10 to 9:00 in the cafeteria. Pre K & K students must be accompanied by parents. Children are expected to join their class in the auditorium before 8:40 so as not to be marked late and must not go up to the classrooms on their own. Students arriving late to their classroom must get a late pass from the CWS office.

Grades Pre-K to 2 will eat lunch at 11:50. Grades 3-5 lunch is at 12:40.

If you are sending a packed lunch, please do not send candy, soda or sugary snacks. CWS parents have worked to improve the quality of school lunch. CWS enjoys an alternative healthy menu, which includes a salad bar. For information about the menu, please visit: http://www.schoolfoodnyc.org/schoolfood/menusdailydisplay.aspx. ALL parents, including those who send home lunch daily, MUST fill out the DOE school lunch form online https://www.myschoolapps.com/Home/PickDistrict or a paper version in annual paperwork sent home. We are happy to say that all students in NYC will receive free lunch if they wish, and families will not be billed. Every child who takes school lunch uses their coded lunch card. The system is fully automated.

 School Nurse and Medication

There is a nurse on duty every day in room 213, phone (212) 673-1597. Under no circumstances are teachers allowed to give any medication to any children. If a child needs to receive daily medication or asthma medication as needed, the parent MUST fill out a 504 form which will be filed in the nurses office. Children may not administer medications on their own. For temporary medications, OTC or antibiotics the parent has to come in at those given times to administer the medication or keep the child home.


In order to attend school, state law dictates that each student’s immunization requirements must be fulfilled. These requirements are stated on the DOE website and in the school registration packets.


 Cell Phone Policy

Students may not use cell phones in school. If a child needs to call his/her parent or the parent needs to communicate something to the child during the school day, the call must go through the office. Children may, under NO circumstances, record or take pictures of classroom activities or other students. Devices that stream and/or record audio and/or video must also have this feature turned off during the school day. This rules applies to parents in the classroom as well. The DOE has a very strict policy regarding consent to be photographed/recorded and we respect each family’s decision. Teachers and parents who are supervising students must refrain from using a cell phone, so that they can properly monitor the children’s behavior and safety

 Internet Safety

Developments and innovation in technology continue to enhance the field of education giving educators, parents and students tools for research, exploration and learning. However, with this come added responsibilities for teachers, parents, and students.

DOE employees are required to adhere to the Chancellor’s guidelines for internet use.

Parents are expected to be vigilant and monitor their child’s internet use at home.

As a parent, you need to attend to your child’s safety and to his her behavior to other children on line. We take the issue of cyberbullying very seriously and if issues come up in the classrooms which are related to your child’s use of social media, parents will be called in for a conference. It is also important to respect the privacy of other members of the community when posting videos or pictures or information online.

The following links provide more information about internet safety and cyberbullying.



 Transportation and Metrocards

CWS is serviced by different bus companies, which drop children off at 8:40 a.m. and pick up children at the dismissal. District 1 students who live more than one mile from school and are at least 6 years old are eligible to be take the school bus. The bus company will inform you of the bus stops. Parents must send a note to the teacher any day their child is changing his/her usual means of departure. This is especially important for bus children, and it is also the parent’s responsibility to notify the bus company of such a change. Children who live more that ½ mile from the school will receive a Metrocard for the subway and MTA Bus which can be used 3 times per day, All students are responsible for their passes. Lost passes must be deactivated through the system. A new pass can take up to 4-6 weeks. You must fill out a request form in the office to be submitted to the Office of Pupil Transportation

 Class Trip Guidelines

Field trips are an integral part of progressive education methodology. Classes take several trips throughout the course of the year, ranging from walks around the block, visits within the community, excursions to sites in the city or to see performances or museums. Classes travel on foot, by school bus, city bus or subway. Teachers notify parents in advance about upcoming trips and request parent volunteers to accompany the class and assist in supervision. Accompanying a class on a trip is a great way for parents to participate in the school community. Parents are needed on every trip and play a vital role in maintaining the safety and educational value of the trip. The teacher will go over the itinerary with you and you will be assigned a small group. You will not be expected to, nor should you, discipline children. The teacher is there if you need support. Please be mindful of safety on these trips by avoiding cell phone use when you are with the children. Teachers need firm commitments from parents in order to plan trips. If you must cancel a commitment to accompany a class on a trip, please let the teacher know at least a week in advance so that other arrangements can be made. Canceling a trip impacts everyone, including other parents who may have taken a day off from work to attend. Here are some general rules that teachers have put together to ensure everyones safety.

While walking:

Assist  while crossing the streets by blocking traffic and/or escorting kids across.

(At least one adult must stop traffic while we cross.)

Try to help students to stay together without gaps in the line.

No electronics are to be used by children on class trips, including on the subways.

Please do not have a phone or earbuds visible while walking with our group.

Adults should limit their use of phones to briefly checking for emergencies only.

Try to keep the leader’s pace, sometimes it’s fast, sometimes it’s slower. There are reasons for the speed.

Make sure there is one adult at the end of the line at all times.

Please walk with your child and/or a group of children…do not run, skip, climb or play games while we are walking.

Please be mindful and aware of open cellar doors and construction sites. An adult should stand in front, directing children away.

 Fire and Safety Drills

The DOE mandates that we hold safety drills throughout the year, so that we can be prepared in the unlikely event of a real emergency. Our focus is on the children, not only to be sure that follow safety protocol but also so that they are not stressed or beset by fears as a result of these drills. Please approach any discussion in a matter of fact way, and if your child seems unduly concerned please let the teacher know.

How you can help:

  • Let us do our work! If you arrive at school during a drill and the doors are locked, please be patient! If you cannot reach us by phone it is because we are attending to the children. Please avoid tieing up the phone lines. In case of a long delay, or if the NYPD informs you that there is a local emergency, please go to Tompkins Square Library to await information.


  • The school attempts to provide an environment in which the student will be safe from accidents. If an accident or sudden illness occurs, first aid will be given and the student’s parents notified, by the school nurse. It is important for emergency numbers on blue cards and class contact lists to be updated. No care beyond first aid will be given by the school nurse. If an accident occurs, a teacher will fill out an accident report, which will be kept at school and it will be entered into the appropriate DOE reporting system.